In pursuance of the decisions taken in the National workshop on 23.12.2022, DARPG published monthly report on “Secretariat Reforms” for May, 2023.

Key highlights of the Report for the month of May, 2023 are as follows:

Swachhata Campaign & Reduction in Pendency

1,80,557 files were reviewed. 86,454 files weeded out

3,71,156 public grievances disposed

17,55,001 square feet of space freed in May, 2023

Rs.19,12,72,388/- of revenue earned by scrap disposal in May, 2023

Cleanliness Campaign conducted 2,115 sites

Increasing Efficiency in Decision Making

71 Ministries/ Departments implemented delayering (48 fully delayered; 23 partially delayered)

43 Ministries/Departments have reviewed and modified Orders of Delegation in 2021, 2022 & 2023)

Desk Officer System is in operation in 40 Ministries/ Departments

e-Office implementation and analytics

All 75 Ministries which were identified for e-Office 7.0 migration have adopted e-Office 7.0.

25,93,223 active e-Files against 8,68,490 active physical files

13 Ministries/ Departments have 100% e-Receipts in the month of May, 2023

Overall, 91.43% share of eReceipts in May 2023 against 91.52% share of eReceipts in April 2023

89.96% of eFile adoption in Central Government

Best Practices

Department of Telecommunications: To solve the problem of attendance monitoring, C-DoT developed and installed Face-recognition Attendance System in Sanchar Bhawan.  An employee whose data has been populated in the system needs to merely stand in front of the device for a couple of seconds for it to scan his face and record timing for attendance purposes. As the system is contactless, it is Covid-appropriate as well. DoT has procured and installed Digital Notice Board/Screens at different floors of Sanchar Bhawan, New Delhi.

Department of Drinking Water & Sanitation: Portals have been developed for the Jal Jeevan Mission and Swachh Bharat Mission for tracking and monitoring the implementation of the missions (Swachh Survekshan Gramin 2023, Village Assessment Form, Gobardhan Portal etc.)

Ministry of External Affairs: Portals for the Indian diaspora have been developed such as Madad Portal, Kailash Mansarovar Portal, E-Migrate Portal

Ministry of Food Processing Industries: Simplified and transparent processes related to the release of grants through an online scheme management system have been implemented. Separate online portals have been developed for all its schemes PMKSY, PMFME and PLI

In addition to monthly reporting, this edition of Secretariat Reforms entails a chapter of focus on citizen centric initiatives and glimpses of Swacchata of Department of Post.

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SNC